Data Retention Policy

Last updated: August 2026

This policy sets out how long CopperPin retains different categories of data, and what happens to it afterward. It works alongside our Privacy Policy.

Contact & inquiry data

24 months from last contact

Name, work email, company, and message content submitted through the contact form or by email. Retained to allow follow-up on active conversations and to maintain a record of declined inquiries. Deleted automatically after 24 months of inactivity, or sooner on request.

Engagement & client data

Duration of engagement, plus 5 years

Data exchanged during scoping, delivery, and handover of a client engagement. Retained for the engagement term plus a standard 5-year period to meet contractual, accounting, and legal obligations, then deleted or anonymized unless the client agreement specifies otherwise.

Website analytics

14 months

Aggregated, privacy-respecting usage data (pages viewed, referring source, device type). Not tied to an identified individual. Rolled off automatically on a 14-month window.

Career applications

12 months from application

Resumes and application materials sent to our hiring email. Retained for 12 months to allow consideration for future roles, then deleted unless you're an active candidate or ask us to keep your details longer.

How deletion works

Data past its retention window is deleted or irreversibly anonymized on a rolling basis. Backups are overwritten on our standard backup rotation and are not retained beyond it independently.

Requesting earlier deletion

You can request deletion of your data before its standard retention window ends by emailing business@copperpin.io. We verify the request and confirm once complete, typically within 30 days.